Save your Files and Documents as Read Only

There may be occasions where you want to send your document to your colleagues, but you don’t want them to edit your work or you want to protect the file from accidental deletion and changes to the file’s content.

There are more than one way to make a file read only. So, let’s get started:

All files

  • Find the file you want to change the attributes;
  • Right click the file, and then click Properties;
  • Click the General tab, check the Read-only check box;
  • Then click Apply and OK to save the changes.


MS Office files

  • Open Word or Excel as you normally would;
  • Click on File and then Save As, alternatively click F12 to display the Save As dialog box;
  • Specify the name and location of your file as you would like it to be saved;
  • Click the Tools drop down button next to Save and select General Options to display the dialog box.
  • In the dialog box you can specify a password to modify and read-only recommendation for your file.
  • Click on OK to close the General Options dialog box;
  • Click on Save to save your file.


I hope that this article helped you to understand how to save your files and documents as read only. Feel free to share your thoughts about this article using the comments section below or catch us on Twitter.


Experienced IT Consultant working and living in the UK. In early years he was born and raised up in Greece and been to the UK since studies. He is passionate with technology, gadgets and computers, he really likes the internet and IT in general.

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