If you’ve used an e-mail program, you’ve probably seen the “CC:” and “BCC:” options when you were addressing your message. If you’ve missed these things, you’re missing out on some of the most effective ways to send e-mail to large numbers of people.
In this article, I will cover how to use these tools and also how to discreetly send the same email to multiple recipients. So, let’s get started.
CC: Carbon Copy; (sometimes abbreviated as “fcc” for “first carbon copy”) is a duplicate copy of your message to one or more secondary addresses other than the main addressee. Everyone you send the message to knows who else received it. That’s because the CC function displays everybody’s e-mail address in the header of the message.
BCC: Blind Carbon Copy; contains addresses of recipients of the message whose addresses are not to be revealed to other recipients of the message.
To send the same message to many people, most users just include a number of e-mail addresses in the “To:” or “CC:” sections. This is a route you should use ONLY if you are sending something to a group of people who need to know who else got the message. If you are sending a message to dozens of people, all of your recipients have to scroll down past all the e-mail addresses to get to your message. This is fine for family and friends, but considered rude in business. Who wants their e-mail addresses splashed all over the cyberspace?
The best way to send messages to multiple recipients is by using the “BCC:” function. This method lets you send dozens or hundreds of people the same message without having to display everyone’s e-mail addresses. Your recipients will appreciate this feature as it maintains everyone’s privacy especially for the ones they do care about it.
- So open a new blank email and fill out the subject line and message body;
- Place your own email address in the To: field;
- Place all of your recipients’ email addresses in the BCC: field. Be sure to separate the email addresses with semi-colons (Make sure that you have included all the email address for each recipient that needs to receive the email);
- Click the Send button.
Once the recipients open your email they will see your email address in the “From:” field and their own email address in the “To:” field. Unless one of the other recipients tells them they will have no clue that other people received the same email from you.
Once you have more than 50 or 100 people you’re e-mailing regularly with newsletters, you’re probably better off switching to an online mailing service. There are plenty of free options out there.
I hope that this article helped you to understand how to discreetly send the same email to multiple recipients. Feel free to share your thoughts about this article using the comments section below or catch us on Twitter.