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How Many email Accounts do You Need

Nowadays, having multiple email accounts can be very useful. There are so many reasons to have multiple email addresses. For instance you could easily separate your personal from your business emails. Or you could have separate accounts for different businesses. Or you can create new email account when an old one has become too populated by junk mail.

How many email accounts do you need?

Create at least three email addresses:

  • A private email address. Keep this address private, and give it only to well-trusted friends, family, and perhaps very important services, such as perhaps your bank. Never use it in a public forum, or for anything that doesn’t have your utmost trust.
  • A public email address. You use this for anyone else that you want email from, that doesn’t meet the criteria for the private address. Casual friends, business relationships, people you meet on the street, newsletters and websites that require registration and ongoing communication. The key here is that you may not completely trust them, but you do want to get their email, should they send some to you.
  • A throw-away email address. This is for situations where you’re required to give an email address – perhaps one that you need to be able to respond with – but after that, you just don’t care. If you’re going to post an email address in a public forum, for example, this would be the one to use. Signing up for a contest, or a website registration, but you don’t want to get spammed by follow-up marketing material. Again, your “throw-away” address would be the one to use.

Reasons for having more than one email address:

  • Manage Your Personal Affairs, make sure that all your private and confidential personal matters are stored where you have access and mostly they are secure. You also want to limit advertising your personal email address to family members and friends only. Here, choosing an email address with your first name or initial and your surname would help these people identify you.
  • Keep Your Business Affairs Professional, have a different email address for your business associations, colleagues, clients or other contacts. You can keep your work separate from your private affairs and maintain a professional identity by having an email address that advertises your name and the company you work for.
  • Protect Your Identity or using an Alias, having numerous email addresses will help protect your identity, especially if you are a social networker, anarticle writer, a blogger or forums poster who does not want to reveal their true identity, for whatever reason. Unless the group you are involved in needs to know who you are, you can keep your identity private by choosing separate email addresses for these activities.
  • Ease of Handover, becoming involved in a project that you may need to hand over to someone else later on, it makes sense to create a generic email account for this purpose. All correspondence remains in a dedicated account that you can simply hand over, with the user name and password, when the need arises.
  • Remaining Anonymous, having multiple email accounts is that you can hide your real identity with a fictitious email address and, in so doing, retain your anonymity. With very little personal contact on the internet, few people really care who you are and you can quite safely remain incognito.
  • Multiple Characters or Alter-Egos, internet is largely impersonal and a place where people can live out their fantasies. With all of the online gaming, networking and interacting, you may choose to represent yourself in a variety of different ways. For each of these characters you build, you can create associated email addresses for each role.
  • Have a Backup, email providers often secure your account from a lost password or unauthorized access by using a backup email for recovery. Keeping at least two email accounts ensures that you have a backup if you lose access to your main account.

Email accounts are fairly easy to set up and there’s no limit to how many you can have, using multiple email addresses can actually speed up communication and processes instead of slowing them down. No matter how many email addresses you choose to have, there are plenty of good reasons to have more than one, but always remember, if you have more than one email account set up and you are rarely if ever used it then I would highly recommend to read the article previously I have covered Why Should You Cancel All Your Unused email Accounts.

Please leave your comments below with your thoughts or how many emails do you currently use.


Experienced IT Consultant working and living in the UK. In early years he was born and raised up in Greece and been to the UK since studies. He is passionate with technology, gadgets and computers, he really likes the internet and IT in general.

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